Requirements and Features of Microsoft Office (Updated 2020)

Best Features of Microsoft Office 

Microsoft 2016 relaunched its flagship software suite and this is its major update. It provides many collaboration opportunities that help closer integration with OneDrive and SharePoint. 

Office 2019 is not just about the layout of the new Microsoft Word and PowerPoint, also for business users. There are various features that can help you out better collaborate, communicate, and create new ones. Below we are going to list most of the common features of Microsoft Office. 


Co-Authoring is one of the best features of Microsoft Office which is available in various office applications such as PowerPoint and Word. It allows one or more than one people to work on one document at the same time. According to Microsoft, users can work on any document on their system. 

Moreover, while working various users on the Word document, in real-time participants can also see where other users are working on the document.

More useful Integration with OneDrive and Skype

With OneDrive integration, you can open Office documents from anywhere and any supported systems. Not only you can open these files, but you can also access other devices directly from where you left them. 

With Skype for Business, you can talk with your colleagues, start and participate in online meetings and share your screen with your colleagues.

Smart Lookup

Do you know how to search for words in Microsoft Office to find out if you wrote them correctly? If not, then Microsoft Office has the solution for it as well. 

Another effective feature of Microsoft Office is Smart Lookup that can be used on PowerPoint, Outlook, Excel, and Word to find the data and information about anything on the web. 

Just highlight the word or phrase, right-click and choose Smart Search. Open search results sidebar that matches your criteria.


For office users, the Planner manager allows you to create dashboards for group assignments. Managers can distribute track progress, projects, and rearrange responsibilities immediately from the dashboard. 

Instead of sending an email to your supervisor regarding a group notifying everyone of their responsibilities, your supervisor can easily transfer responsibilities from your column to a colleague. 

The best thing is that you do not need to watch the dashboard all day. When someone makes a change, group members will get a notification.  

Clutter in Outlook

The Microsoft Clutter feature in Outlook analyzes your email model and monitors the people you interact with the most. This metric helps prioritize your email, and only display information that is important to you in a separate folder. 

Scalable Vector Graphics

In Microsoft Office 2019, now, you can insert SVG (Scalable Vector Graphics) to PowerPoint, Excel, and Word documents. This type of artwork can be quickly colored, rotated, resized, and moved without reducing image quality. The insert tab also contains a number of icons.

Features of Microsoft Word, Excel, PowerPoint, and Outlook

Microsoft recently released an update for Office 2019, including a number of new features for office applications and their productivity, including improvements for Word, Excel, PowerPoint, and Outlook.

Microsoft Word

MS Word is used every day for professional and personal reasons. Users use all the features that will assist you to work more efficiently. Below are listed most of the useful new features of MS Word. 


Some newer versions of Word give users the ability to create custom formatting templates that allow them to define files that distinguish titles, paragraphs, titles, and other design elements from the standard Word templates. 

Image Formats

Word can import and display images in popular formats such as GIF and JPG. This can also be used to create and display simple line drawings. Microsoft Word added support for the common SVG vector image format. 

Translate Text

The translation capabilities of Word 2019 has been updated to enable work more smoothly and translating everything from selected text to complete documents quickly and easily.

Word Art

With WordArt, you can draw text in Microsoft Word documents, such as titles, watermarks, or other text with graphic effects such as curves, rotations, shadows, stretches in various shapes and colors, and even three-dimensional effects. 

Users can apply formatting effects such as slashes, shadows, and reflections as easily as their document text is bolded or underlined. Users can also spell check text using visual effects and add text effects to paragraph styles. 

Microsoft Excel

Microsoft Office Excel is one of the important tools for calculating, visualizing data, analyzing, and information. Column rows and formulas, as well as some interesting Excel functions, allow users to organize and process data. 

Below, we are going to list some of the best features of Microsoft Excel that will help you work more efficiently.


One of the most effective features of Microsoft Excel is Vlookup. Use this function to lookup values in a table. This returns the appropriate value. In other words, it looks for a setpoint and returns a matching value from another column.

Pie Chart

Pie charts are one of the best features of Excel. This is used to visualize the contribution of each value to the whole pie chart. Moreover, it always uses a data series. 

Combination Type Charts

A combination or mixed charts are one of the main features of MS Excel. It combines and shows two or more types of charts in one single chart.

Data Validation

Another most powerful feature of MS Excel is Data validation. This ensures that the user enters a certain value in the cell.

Microsoft PowerPoint

PowerPoint is a very innovative and versatile program that allows you to communicate successfully, whether you are presenting to potential investors, lecture halls, or just your colleagues.

Adding SmartArt

Smart Art is a complete and flexible enterprise diagram tool that dramatically enhances the Diagram Gallery features that is available in all versions of Office. It allows you to build professional charts that contain text and photos or a mixture of both. 

In addition, Smart Art is to create an organizational chart or diagram, however, this can be used for various types of charts, and even different slides can be provided using bullet points.

Inserting Shapes

If you need to add or insert any diagram in your presentation, SmartArt is probably the fastest and easiest way. However, it is important that you can insert shapes individually of SmartArt and that you know the various image tool formatting options.

Inserting an Image

The following are two content types of icons that occur in the new content placeholders for adding images. You can add the photos from files or Insert Clip Art. 

In addition, PowerPoint has a unique Screenshot option that helps you to capture all or part of the slide window. You can also copy any photo and paste it directly into the slide.

Slide Transitions

In PowerPoint, there is also a separate Transition Band section, which contains galleries with various transition effects. They can be applied to selected slides or to all slides. 

If you want to apply different transition effects to different slide groups, you can choose the Slide Sorter view in the Slide Settings group in the Preview bar. 

Microsoft Outlook

Here are new features of Microsoft Outlook that you should know:

Bill Pay Reminders

Microsoft has added a bill payments feature to activities that can be tracked by Outlook users. Like travel reservations or package delivery information, Outlook identifies invoices that users receive via email and automatically adds events to the calendar on due dates, with reminders set two days in advance. 

Recommended Meeting Rooms and Event Locations

When you schedule a meeting, Outlook gives suggestions for the meeting places, including available conference rooms and other locations. 

For non-office meetings, Outlook adds the full address and uses your current address and traffic information to notify you when time runs out. This feature is presently available in Outlook for Windows. 

Meeting RSVP Tracking and Forwarding

With Outlook, users can now see tracked answers and RSVP meeting points, even those that you have not set yourself. This information helps participants determine whether they want to attend the meeting based on other participant’s plans.

Multiple Time Zones

Users can now manage appointments in Outlook in different time zones, including departure and arrival times. The central calendar network also displays several time zones. 

Therefore, this is a very useful feature for business travelers who frequently travel regularly in the country or around the world. 

Active View

With Active View, users can interact directly with the content and features in their emails. All photos attached can be previewed directly withe Active View. 

Outlook has a partnership platform that helps content and features from multiple services and websites, such as Linkedin, YouTube, the US Postal Service, and Flickr, to be displayed directly in e-mail messages. 

Best Features of Office 365

Office 365 comes with an intriguing set of handy tools and features to help you work smarter and more efficiently in Microsoft’s cloud. Below are listed some of the features of Office 365:

Explore and Integrate

Office 365 is integrated with Microsoft Office and other Microsoft programs. It only takes a few minutes to create a test account that can be tested and integrated by users with the cloud. 

Chart with Co-works in Office Apps

With this feature to chat with your colleagues, share screens and make video or audio chats. And you don’t even need to leave the application where you work. 

Even if you close the application, you can continue the conversation on Skype on your system or phone and talk to the team while you are editing. 

Collaborate Anywhere Anytime

Office 365 gives users internet access to contacts, documents, calendars, and email, no matter what device or browser they are using. This accessibility enables consistent collaboration between employees.


With several options in theOffice 365 plan, companies can only buy the office solutions they need and convert CAPEX to OPEX. 


Office 365 integrates security and ongoing compliance. You always know where your data is and who has access to it. You can also remotely delete all information or data from your mobile device if it is stolen or lost. 

Real-Time Collaboration

The team can collaborate with Microsoft Excel, PowerPoint, and Word. Users can see adding or editing their colleagues in the document in real-time. 

In addition, each version is automatically saved. So, you can easily return to the previous version. This ensures an easier and faster collaboration between departments and employees, resulting in increased productivity. 

System Requirement for Microsoft Office

If you are using a Windows OS or Mac OS, then the minimum requirement is needed for Microsoft Office:

Component Windows OS Mac OS
Operating System Windows Server 2008 R2, Windows Server 2012, Windows Server 2012 R2, Windows 7, Windows 8, Windows 8.1, Windows 10 Mac OS X 10.6 or later
Computer and Processor 1GHz speed Intel
Memory 1 GB for 32-bit or 2 GB for 64-bit 4 GB
Disk Space 3 GB 6 GB
Display 1280 x 800 resolution 1280 x 800 resolution
Browser Internet Explorer or Mozilla Firefox or Google Chrome Safari
Application Microsoft .NET Framework 4.6, 3.1, Microsoft Runtime,Components, Microsoft Visual Studio tools Not required

System Requirement for Office 365

If you are using a Windows OS or Mac OS, then the minimum requirement for Office 365 are:

Component Windows OS Mac OS
Operating System Windows 7, Windows 8, or Windows 2008 R2, Windows 8.1, Windows 10 SAC, Windows 10 LTSB 2016 Mac OS X 10.6 or later
Computer and Processor 1.6GHz or faster, 2-core. 2.0 GHz or greater. Intel processor
Memory 2 GB RAM (32-bit, 64-bit), 4GB RAM 4 GB RAM
Disk Space 4.0 GB of available disk space 10 GB of available disk space. HFS+ hard disk format or APFS.
Display 1280 x 800 resolution 1280 x 800 resolution
Browser Internet Explorer 8,9, or 10, Mozilla Firefox 10x or latest version, or Google Chrome. Apple Safari 5 or above.
Application Installed .NET 3.5 or 4.6 and higher Not required
Graphics Graphics hardware acceleration requires DirectX 9 or later, with WDDM 2.0 or higher Not required